Current Positions

Office Co-Ordinator

Job Location: Nine Elms

Overall Purpose: To provide an efficient, welcoming and helpful reception and switchboard presence at the front desk.

Working relationships: You are managed by the Sales, Lettings and Marketing manager.

It is the responsibility of each team member to maintain close liaison with all other staff as well as helpful and constructive working relationships with community members and the general public.

Key Responsibilities and Tasks

Reception

  • Greet all visitors and ensure appropriate registers completed.
  • Access data, and input internal bookings, on the Qube Venue Management system.
  • Input all bookings on the Qube Venue Management system in the absence of the Operations Co-ordinator and Managers.
  • Direct visitors to rooms or contact staff to meet them.
  • Assist all building users, answering basic enquiries and referring to colleagues as necessary.
  • Receive, check and process deliveries.
  • To handle incoming mail as directed.
  • Maintain a tidy and organised Reception Desk, ensuring that all reference materials are up to date.
  • Prioritise tasks given by senior staff members.

Switchboard

  • Answer all calls promptly and transfer to the appropriate staff member.
  • Take and pass on any messages promptly and accurately.
  • Maintain and distribute accurate and up-to- date Staff Extensions list.

General

  • Perform administrative tasks as requested, including mailings.
  • Familiarise yourself with the staff handbook and policies.
  • Replenish and organise sales, letting and marketing material.
  • Replenish office supplies.
  • General office upkeep including:
    • Load dishwasher every evening and unload it every morning.
    • Maintain the upkeep of communal areas.

This job description reflects the current situation. It does not preclude any development or change that might be required in the future.

Security

  • Control admission to the building between the following hours:
    6pm – 7pm one day a week and an additional day by rota
  • Monitor CCTV camera and recording system.
  • Maintain secure control of and manage authorised access to internal door keys.
  • Maintain visitor and staff entry and exit logs.
  • Assist in producing and circulating the Security Rota.

Person Specification

Skills, knowledge and abilities

  • Excellent verbal and communication skills.
  • Ability to respond confidently and positively to difficult situations.
  • Ability to maintain confidentiality.
  • Working knowledge of Windows: Word and Excel.
  • General knowledge of Henry Wiltshire international.

Personal qualities

  • Good interpersonal skills – enjoys working with people.
  • Ability to sustain interest in routine tasks.
  • Pleasant, positive attitude, professional telephone manner and smart appearance.
  • Ordered, methodical and tidy.
  • Willing to learn.
  • Flexible/multi-tasking.
  • Willingness to work hard and consistently, both independently and as part of a team.

How to Apply

Please email your Curriculum Vitae and cover letter to: recruitment@henrywiltshire.com
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Office Co-Ordinator

Job Location: Bow

Overall Purpose: To provide an efficient, welcoming and helpful reception and switchboard presence at the front desk.

Working relationships: You are managed by the Branch Manager.

It is the responsibility of each team member to maintain close liaison with all other staff as well as helpful and constructive working relationships with community members and the general public.

Key Responsibilities and Tasks

Reception

  • Greet all visitors and ensure appropriate registers completed.
  • Access data, and input internal bookings, on the Qube Venue Management system.
  • Input all bookings on the Qube Venue Management system in the absence of the Operations Co-ordinator and Managers.
  • Direct visitors to rooms or contact staff to meet them.
  • Assist all building users, answering basic enquiries and referring to colleagues as necessary.
  • Receive, check and process deliveries.
  • To handle incoming mail as directed.
  • Maintain a tidy and organised Reception Desk, ensuring that all reference materials are up to date.
  • Prioritise tasks given by senior staff members.

Switchboard

  • Answer all calls promptly and transfer to the appropriate staff member.
  • Take and pass on any messages promptly and accurately.
  • Maintain and distribute accurate and up-to- date Staff Extensions list.

General

  • Perform administrative tasks as requested, including mailings.
  • Familiarise yourself with the staff handbook and policies.
  • Replenish and organise sales, letting and marketing material.
  • Replenish office supplies.

This job description reflects the current situation. It does not preclude any development or change that might be required in the future.

Security

  • Control admission to the building between the following hours:
    9-6 Mon – Fri and alternate Saturdays 10-4
  • Maintain secure control of and manage authorised access to internal door keys.
  • Maintain visitor and staff entry and exit logs.
  • Assist in producing and circulating the Security Rota.

Person Specification

Skills, knowledge and abilities

  • Excellent verbal and communication skills.
  • Ability to respond confidently and positively to difficult situations.
  • Ability to maintain confidentiality.
  • Working knowledge of Windows: Word and Excel.
  • General knowledge of Henry Wiltshire International.

Personal qualities

  • Good interpersonal skills – enjoys working with people.
  • Ability to sustain interest in routine tasks.
  • Pleasant, positive attitude, professional telephone manner and smart appearance.
  • Ordered, methodical and tidy.
  • Willing to learn.
  • Flexible/multi-tasking.
  • Willingness to work hard and consistently, both independently and as part of a team.

How to Apply

Please email your Curriculum Vitae and cover letter to: recruitment@henrywiltshire.com

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Sales Property Consultant – Canary Wharf

Job Location: Canary Wharf

Overall Purpose: Generate new business, carry out viewings, agree and progress sales deals

Working Relationships: You are managed by the Sales Manager

Key Responsibilities and Tasks:

  • Registering and managing applicants
  • Carry out viewings
  • Take offers
  • Negotiate offers with buyers and vendors
  • Sales progression
  • Touting
  • Managing advertisements through Qube system
  • Administration

Person Specification:

  • Reliable and trustworthy
  • Excellent communications skills
  • Smart and businesslike
  • Knowledgeable about the area and industry
  • Able to work under pressure
  • Punctual
  • Excellent interpersonal skills
  • Professional attitude
  • Good negotiation skills
  • Self-motivated
  • Good computer skills
  • Positive attitude

Experience Required: At least one year’s experience in the industry, preferably in the East London area

Package: Dependent upon experience and applicant

How to Apply

Please email your Curriculum Vitae and cover letter to: recruitment@henrywiltshire.com

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Lettings Property Consultant – Royal Docks

Job Location: Royal Docks

Overall Purpose: Generate new business, carry out viewings, agree and progress lettings deals

Working Relationships: You are managed by the Sales Manager

Key Responsibilities and Tasks:

  • Registering and managing applicants
  • Carry out viewings
  • Take offers
  • Negotiate offers with landlords and tenants
  • Lettings progression
  • Touting
  • Managing advertisements through Qube system
  • Administration

Person Specification:

  • Reliable and trustworthy
  • Excellent communications skills
  • Smart and businesslike
  • Knowledgeable about the area and industry
  • Able to work under pressure
  • Punctual
  • Excellent interpersonal skills
  • Professional attitude
  • Good negotiation skills
  • Self-motivated
  • Good computer skills
  • Positive attitude

Experience Required: At least one year’s experience in the industry, preferably in the East London area

Package: Dependent upon experience and applicant

How to Apply

Please email your Curriculum Vitae and cover letter to: recruitment@henrywiltshire.com

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